Job Announcement Policy:

As a service to our membership, job announcements can be posted on our website for a fee of $35 for members and $50 for non-members.  The posting will remain for 30 days unless requested otherwise.

In addition, an e-mail will be sent to our members announcing the job posting.

You may request a job announcement be posted by sending an e-mail using the following address jobannouncement@wamss.org.

 

University of Washington
School of Medicine, Office of the Dean

 Program Assistant
Office of Medical Staff Appointments

Salary: $2433 - $2734

Definition: The Program Assistant is responsible for assisting Support Supervisor II with the initial and reappointment credentialing process related to the medical staff appointment at the University of Washington Academic Medical Centers, University of Washington Medical Center, Harborview Medical Center, Seattle Cancer Care Alliance, University of Washington Primary Care Network, and University of Washington Physicians.  This position requires the ability to communicate with a variety of institutions and their staff, attention to detail, organization skills and respect for confidentiality of information.  The Program Assistant will assist with various responsibilities related to processing, monitoring, and maintaining the credentialing systems for the Academic Medical Centers system. 

General Duties:

  • Assist with the medical staff privileging initial and reappointment process for the School of Medicine.  Responsible for compiling appropriate materials for the medical staff initial and reappointment application packets and the ensuring that the packets are sent to the physicians in a timely fashion.  Monitor the process, and follow-up on applications not received within a specified time period.

  • Review and verify for completeness, information provided in the application materials and in verification letters.  Follow up on discrepancies. 

  • Responsible for evaluating and determining the appropriate response to verification requests from outside entities, such as other medical institutions, and health plans, on behalf of the School of Medicine, University of Washington Medical Center and Harborview Medical Center. 

  • Maintain master files for all medical staff members.  Perform database entry of initial and reappointment applications, certifications, letters of verification, and all other materials related to medical staff reappointments.  File documents in the master files as necessary. 

  • Serve as a contact regarding Joint Commission, NCQA, DOH, privileging and medical center policies and procedures of the medical staff initial and reappointment process; field inquiries via phone, mail, and electronic mail. 

  • Assist with opening and distribution of mail as necessary. 

  • Assist with special projects and other clerical and data entry duties as assigned. 

Minimum Qualifications: Experience in hospital medical staff privileging or health plan credentialing.  High School graduation or GED certificate.  Two years of increasing experience in word processing, spreadsheet and database applications and internet or equivalent education/experience.

Additional Qualifications: Previous experience on IBM or IBM compatible PC, Microsoft NT and data entry experience. Demonstrated proficiency and experience In Word and Access. Experience compiling information from a variety of sources. Previous experience to include prioritizing work, meeting deadlines, ability to perform under pressure with attention to detail. Excellent organizational skills. 

Desired Qualifications: CPCS/CPMSM Certification and familiarity with NCQA, Joint Commission and DOH practitioner standards.

Clerical Skill Requirement: 50 WPM keyboarding

Contact Rita Rakestraw, CPCS, ritar@u.washington.edu; 206-543-1076

posted July 15, 2008

 

Harborview Medical Center

Administrative Specialist Position Description
Medical Director's Office

Summary:  Under general supervision, the Administrative Specialist provides high-level administrative assistance to the Medical Director and the Office of the Medical Director.

Key Functions Include:

  • Serve as principal communication liaison to the Medical Director.  Develop and implement communication strategies supporting the needs of the Medical Director.  Demonstrate strong working knowledge of the Medical Director’s operational areas of responsibility.  Promote and contribute to communication and teambuilding.  Form productive working relationships with co-workers.  Communicate clearly, professionally and directly.  Process sensitive and confidential materials and information while maintaining a high level of discretion and professionalism.

  • Maintain Medical Director’s calendar, travel arrangements, and oversee the coordination of the day-to-day activities.

  • Act as staff lead for committees chaired by the Medical Director.  Includes but not limited to:  scheduling meetings and events; scheduling speakers, reserving room and submitting catering and A / V request, coordinating meeting agendas; preparing meeting materials; recording and composing of minutes; following-up on action items as delegated; maintaining committee permanent records.

  • Prepare and / or transcribe correspondence, reports and presentation materials.  Process incoming and outgoing mail.  Order and maintain office supplies, organization and office appearance.

  • Skillfully refer internal and external inquiries, comments and / or complaints to the appropriate HMC program, service or resources.  Have a good understanding of the medical center’s departments and services.

  • Develop, organize, maintain and retrieve information / permanent records from multi-disciplinary filing systems and databases.

Education, Experience & Skills

  • Experience providing high level administrative support in a complex environment.

  • Prefer experience in medical staff, hospital administration or similar.

  • Excellent computer skills (MS Office) and customer service orientation.

Forward Resume to Cindy Seidman at seidman@u.washington.edu.   Apply online at www.washington.edu

posted July 15, 2008

 

Washington State Health Care Authority

Seattle, Washington

 

SALARY: $3,213 - 4,214 per month (includes salary increase effective July 1, 2008)
LOCATION:  Seattle, Washington
CLOSES:  Until filled; Priority Review deadline, July 2
STATUS:  Overtime eligible, is covered by union bargaining
 

Essential Activities

  • Receives applications, contracts, and related materials for review. Requests additional information as needed.

  • Exercises independent judgment and plans credentialing guidelines, determines eligibility against the plans credentialing requirements.

  • Explains contractual responsibilities and agency responsibility to providers.

  • Communicates with providers to request additional information for reviewing credentials. Advises providers of application disposition.

  • Maintains accurate provider information in the database.

  • Establishes, creates and maintains various database reports.

  • Researches incomplete or problem provider applicants using appropriate resources.

  • Presents findings to Medical Director and Quality Assurance committee for review.

  • Performs provider orientation and consultation.

Required Qualifications

  • One or more years experience credentialing professional providers within a healthcare organization.

  • Professional level verbal and written communication skills with experience communicating with stakeholders.

  • Intermediate database experience, such as Microsoft Access.

  • Intermediate word processing experience, such as Microsoft Word.

  • Intermediate use of spreadsheet software, such as Microsoft Excel.

  • Ability to identify key facts in an array of data. Ability to recognize when pertinent facts are incorrect, missing, or require supplementation or verification.

Desired Qualifications

  • Six months utilizing research skills: organizing, documenting, and communicating results of research in a way that they can be understood, interpreted, and acted upon by end-users.

  • Experience performing data analysis; using data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions.

  • High attention to detail, with a focus on accuracy and precision.

To apply, please submit:
1.  A letter of interest, telling us how you meet the Required and Desired
Qualifications listed.
2.  A completed Washington State application form, available at: <http://www.dop.wa.gov/Resources/Forms/>
3.  A minimum of three employment references, two supervisors and one peer or co-worker
4.  The reference authorization form.

Application materials must be received no later than 5:00 PM, July 2nd, for priority first review. You may submit these materials by mail, e-mail, or fax.

Mailing address:
Health Care Authority  
Human Resources Office
P.O. Box 42698
Olympia, WA 98504-2698
E-Mail: hrmb@hca.wa.gov <mailto:hrmb@hca.wa.gov> Please use "Credentialing Specialist" in the subject line.
Fax: 360-923-2604 Please use "Credentialing Specialist" in the subject line.
Contact information
Pam Dickey
360-923-2814
TTY 360-923-2703

More information is available at <http://www.hca.wa.gov/hr.html> Look for the Credentialing Specialist position.

posted June 20, 2008

 

PeaceHealth

St John Medical Center

Longview, Washington

 

Medical Staff Coordinator

PeaceHealth is a mission and values-oriented, Pacific Northwest-based healthcare delivery system with operations in Alaska, Oregon, and Washington. Our St. John Medical Center is a 200-bed Level III Trauma and Medical Center located in Longview, WA, along the I5 corridor, about 45 minutes north of Portland, OR.  We are a family-friendly community of about 55,000. Our core values are: respect for individual dignity and worth, collaboration, stewardship and social justice.  

We have a great opportunity for a Medical Staff Coordinator! This position provides executive support to the Medical Staff, assists the executives in executing their responsibilities to interface with physicians and allied staff, regional administrators and other provider organizations, develops and maintains policies and procedures, i.e., bylaws, rules and regulations, Joint Commission, state and federal guidelines, and facilitates electronic credentialing and privileging of our medical staff. Position also coordinates and attends various meetings/events/activities for the hospital, region and clinicians; acts as a liaison between the regional executives, clinicians, hospital and Governing Board; and maintains and monitors departmental budget.

Required: High school diploma or equivalent required. Four years executive assistant experience in a professional office, preferably in the healthcare field.  Excellent command of the English language, both written and verbal.  Must be willing to learn all facets of the department.  Minimum of 60 wpm keyboard/typing skills required.

Desired:  College degree.  Previous experience with electronic credentialing and privileging software. Certification by the National Association of Medical Staff Services (NAMSS) as a Certified Professional Medical Staff Management (CPMSM) or a Certified Professional Credentialing Specialist (CPCS). Experience/knowledge of Windows-based programs, i.e., Word, Excel, PowerPoint, Access and Visio.

Apply online: www.peacehealth.org <http://www.peacehealth.org>, job location is: Longview, WA in the Lower Columbia Region.  PeaceHealth is an affirmative action employer.  Inquiries: dtroyer@peacehealth.org


posted 06/23/08

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