JOB ANNOUNCEMENTS

Looking for a job in the state of Washington? See what opportunities are available below. Have a job that needs to be filled? Contact Amy Tangonan. Postings cost $35 per announcement ($50 for non-WAMSS members) and are active on the site for 30 days. Postings will be automatically removed after 30 days unless renewed for another month. Please let us know if you fill your position earlier so we can remove it from the page.

Associate Director, Medical Staff Appointments

University of Washington School of Medicine, Seattle, WA

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The School of Medicine has an outstanding opportunity for an Associate Director.

The Associate Director oversees medical staff services, including credentialing and privileging, within the Office of Medical Staff Appointments (OMSA) for UW Medicine Health System’s three primary hospitals, including the University of Washington Medical Center, Harborview Medical Center and Seattle Cancer Care Alliance, as well as the UW Medicine Neighborhood Clinics and UW Hall Health. This includes establishing, implementing, and overseeing institutional procedures and systems to process new appointments, reappointments, and new privilege requests for all medical staff. This position advises medical staff leaders across the system in the development, implementation, and adherence to the medical staff organization governing structure; institutional policies and procedures; and adherence to accrediting bodies requirements, Washington State Department of Health (DOH) licensing regulations, and state/federal regulatory requirements. The Associate Director also ensures continuous compliance with medical staff privileging and oversight requirements as defined by The Joint Commission (TJC) and maintains continual accreditation readiness with TJC standards for the health system.  This position, under the direction of the Vice Dean for Clinical Affairs, supports the OMSA Board, and reports on the review and approval of medical staff appointments accuracy and timeliness, and reappointments and privileging.  Works with board/department chairs to develop, update, review and approve medical staff privileges, privilege training requirements and changes.  The position supervises and encourages the professional development of 11 professional and classified staff, as well as develops and manages OMSA’s $1.6 million administrative operations budget.

The position will be responsible for developing business metrics and ensuring a pro-active and iterative approach to meet these metrics. The position will engage in Continuous Process Improvement, developing goals and milestones to ensure that the OMSA is managed efficiently and professionally, with clear goals recognized nationally in this industry. The position will champion a continuous improvement approach throughout his/her office, developing base line data and team goals, which could be shared with the Board of Directors.

The Director works closely with the following constituents to ensure a high quality medical staff: Academic Departments, Medical Director’s Offices, UW Medicine Compliance, UW Office of Risk Management, UW Attorney General’s Office (AGO), SOM Director of Academic Appointment and Compensation (ACC) and the Vice President for Medical Affairs (VMPA). This position requires a comprehensive understanding of the policy requirements and bylaws of UW Medicine Health Systems and external regulatory bodies including the TJC, National Committee for Quality Assurance (NCQA), Center for Medicare & Medicaid Services (CMS), and DOH.

Medical Staff Credentialing

Develop and implement policies and procedures for the credentialing and re-credentialing of all medical staff members in compliance with internal (e.g. hospital by-laws, delegated contracts) and external (e.g.,TJC, DOH, NCQA) policies and requirements.  Develop and maintain policies and procedures to document credentialing requirements.  Monitor national trends in credentialing and incorporate national and local standards into OMSA credentialing process. Direct operations and assure that OMSA staff have a clear direction and operating platform from which to deliver effective and efficient services, including direction and oversight of the following activities:

  • Maintain credentialing verification and demographic data for all medical staff members in the online Medical Staff Office for the Web TM (MSOW) system.
  • Monitor all medical staff member expirables (e.g. licenses, certifications and insurance) and ensure currency of all required credentials.
  • Implement and oversee a single application process for medical staff membership and clinical privileges.
  • Plan and run the annual OMSA Education Conference for department administrators, coordinators and other individuals involved with medical staff credentialing and privileging.
  • Ensure compliance with OMSA policies and procedures and UW Medicine Health System by-laws.
  • Communicate status of initial and reappointment applications to stakeholders.
  • Maintain confidentiality of medical staff, especially with regard to negative actions by the DOH, OMSA Board and other regulatory/credentialing bodies.

Quality Management

Acquire and maintain state-of-the-art knowledge of national and local health care regulation, rules and requirements. Serve as consultant and adviser to institutional leadership on issues related to TJC, NCQA, DOH and other regulatory agencies and UW Medicine Health Systems bylaws. Provide guidance and serve as expert resource to medical staff leadership and OMSA Board. Direct, develop and maintain ongoing quality management program in accordance with regulatory requirements, OMSA policies and procedures and UW Medicine Health Systems by-laws, rules and regulations. This includes direction and oversight for the following activities:

  • Ensure timely reappointment of medical staff.
  • Ensure information from department peer review processes and performance improvement data collection is assessed and included in reappointment process.
  • Monitor operating performance and compliance with service contracts and applicable standards.
  • Participation in TJC readiness and audits, annual delegation audits, and DOH audits, and ensure compliance of all medical staff credentialing data.
  • Monitor and report DOH sanction actions to department chairs, medical directors and VPMA as appropriate.

Strategic and business Management

Under the direction of the Director of Business and Operations Management of the school of Medicine, and the OMSA Board:

  • Collaboratively develop implementation plans that convert strategy to operating tactics.
  • Provide oversight for implementation of strategic objectives within OMSA.
  • Ensure institutional leadership are current on evolving standards, technology and service options available in the industry at large.
  • Ensure efficient Continuing Process Improvement on all operational aspects of OMSA.
  • Bring innovative ideas and concepts to ensure Lean implementation.
  • Develop meaningful metrics to assess and measure efficiency of operations, report regularly on these metrics to the Board. Set target for improvement, and report on milestones made to attain these targets.

Financial and HR Management

Ensure that OMSA is managed in accordance with financial objectives, including but not limited to:

  • Budget development, monitoring and variance reporting, purchasing, compliance.

Oversee all aspects of human resources management for OMSA, including but not limited to:

  •  Development and definition of new positions, professional development, succession plan, handling employee complaints/other concerns and all other HR aspects.

REQUIREMENTS

Bachelor’s Degree in business or related field. Six years experience in medical staff and health plan credentialing and privileging.

DESIRED

National certification in medical staff credentialing – Certified Provider Medical Services Management (CPMSM), Certified Provider Credentialing Specialist (CPCS).

Five plus years experience in management of personnel.

Req #: 149501
Department: SCHOOL OF MEDICINE
Job Location: South Lake Union
Posting Date: 09/28/2017
Closing Info: Open Until Filled
Salary: Salary is commensurate with qualifications and experience.
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.

(posted 10/17/17)

Credentialing Specialist

Shriners Hospitals for Children, Spokane, WA

 Job Description

This is a part-time position with full benefits.  The Credentialing Specialist (CS), along with the Medical Staff Manager, is responsible for the credentialing process for physicians, advanced practice professional staff & residents. This includes primary source verifications, monthly monitoring of expirations, keeps credentialing database up to date, and responds to hospital affiliation requests.   Also prepares the initial appointment & reappointment documentation for credentialing, processes incoming paperwork, data entry and scanning into the credentialing database.  This position provides backup to the Medical Staff Assistant.

 Job Requirements

Associate or Bachelors in Healthcare preferred.  NAMSS CPCS or CPMSM preferred.  1 year of experience required and 3 years related experience preferred. Knowledge of MDStaff (software) strongly preferred.  Medical terminology desired, as well as, basic computer applications (Microsoft Office Professional strongly preferred).

Shriners Hospitals for Children

Shriners Hospitals for Children is a one-of-a-kind international health care system of 22 hospitals dedicated to improving the lives of children by providing specialty pediatric care, innovative research and outstanding teaching programs. Children up to the age of 18 with orthopaedic conditions, burns, spinal cord injuries and cleft lip and palate are eligible for admission and receive all care in a family-centered environment – regardless of their ability to pay.

To apply, please visit our website www.jobs.net/jobs/shrinershospitalsforchildren and type Spokane in the location.

 Contact Info:  

  • Karen Mattern – Human Resources
  • 911 West 5th Avenue
    Spokane, WA 99204
  • 509-623-0425

(posted 10/12/2017)

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Director, Medical Staff Services

Virginia Mason, Seattle, WA

The Director of Medical Staff Services is a critical position for the organization and provides professional expertise and leadership to inform decision making, continuously improve processes, and ensure overall regulatory compliance related to credentialing, privileging, and medical staff governance. This position provides leadership, supervision, and expertise to a shared services model that supports credentialing functions for more than one hospital. This position provides an important contribution to our overall patient safety strategy and is highly regulated by The Joint Commission, CMS, and NCQA.

Qualifications:

  • Bachelor’s Degree required.
  • Minimum 5 years progressive experience in a supervisory/leadership role in the medical staff services setting required.
  • Certified Processional Medical Staff Services Management (CPMSM) required.
  • Must possess a thorough understanding of medical staff credentialing and privileging regulatory requirements and best practices.
  • Strong critical thinking skills.
  • Strong written and verbal communication skills.
  • Experience interacting with physicians in highly sensitive situations.
  • Experience with electronic credentialing processes and shared services models supporting more than one facility.
  • Must also have knowledge and skills with various credentialing software programs.
  • Master’s degree preferred

Virginia Mason, established in 1920 in Seattle, WA, is internationally recognized as a preeminent health care organization focused on delivering quality services to our patients. We have a 336-bed hospital in Seattle and multi-specialty medical group practice with more than 450 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best practices and a model that is the benchmark for other medical organizations.  Join us, and find out how many ways Virginia Mason offers you the chance to focus on what really matters—your patients.

Located in the Pacific NW, Seattle is an area with a mild climate year round and close to the great outdoors where we enjoy an abundance of activities with our close proximity to the waters of Puget Sound and surrounding mountains. City life and cultural activities are also thriving. With a variety of neighborhoods and areas to work and live, there are many choices for the type of lifestyle you’d like to enjoy.

For more information or to apply online visit our website at http://jobs.VirginiaMason.org. We are an equal opportunity/affirmative action employer.

(posted 10/5/17)

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MANAGER, MEDICAL STAFF SERVICES

Legacy Health, Portland, OR

Create your legacy.

At Legacy Health, our legacy is doing what’s best for our patients, our people, our community and our world. Our fundamental responsibility is to improve the health of everyone and everything we touch – to create a legacy that truly lives on. Ours is a legacy of health and community. Of respect and responsibility. Of quality and innovation. It’s the legacy we create every day and Legacy Health.
And, if you join our team, it’s yours.
Legacy Health currently is pleased to present a career opportunity for our Manager, Medical Staff Services.  In this role, you will be responsible for leadership, direction, coordination and oversight of Medical Staff Support Services in all Legacy facilities.  This is at the System level, including Medical Staff Credentialing, privileging, performance improvement, and compliance.

This translates to often attending early morning meetings in one of our multiple hospital sites in the Portland Metro area (including Salmon Creek in SW WA).  You’ll be managing and collaborating with a staff of experienced, high performing Credentialing professionals.

The role demands the experience to advise Medical Staff leadership in the development of, implementation of, and adherence to medical staff organization governing structures and documents, as well as adherence to accrediting body and state/federal regulatory requirements.

The ideal candidates will possess:

  • Bachelor’s degree in Healthcare Administration or equivalent training and experience
  • Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS) required. CPMSM strongly preferred. Certification must be obtained within one calendar year of employment and be maintained by achievement of CEU requirements
  • Minimum five years’ experience as a health care professional within an acute care or system-wide setting, with supervisory and management experience.
  • Recent experience as a Medical Staff professional is preferred. You must have working knowledge of standards for all certification, accreditation, and regulatory agencies with jurisdiction over hospital and clinic-based medical staff services.

About Legacy Health:

Legacy Health is a regional six-hospital health system, including our state-of-the-art Randall’s Children’s hospital.  We offer a full range of primary and tertiary care services for both adults and children at sites throughout the Portland metropolitan and southwest Washington areas.

If you would like to cultivate your career with a progressive, quality-focused organization with a strong national reputation, apply online www.legacyhealth.org/jobs, job #17-2844. If you have questions, contact Cristi Jaksic, Senior Recruitment Consultant. cjaksic@lhs.org    AA/EOE/VETS/Disabled

(posted 9/25/17)

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UNIVERSITY OF WASHINGTON, SEATTLE, WA

Program Coordinator

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

The Dean of Medicine has an outstanding opportunity for a full-time Program Coordinator. Under the general supervision of the Manager for the Office of Medical Staff Appointments (OMSA), the Program Coordinator is responsible for organizing and coordinating the operational efforts associated with the credentialing office. This position will coordinate numerous administrative assignments related to the overall function of the medical staff credentialing unit. In compliance with established policies and procedures, bylaws, regulations, and laws; responsibilities for the program coordinator are planned and executed with significant independence. Specifically, six Program Coordinators are responsible for all efforts associated with coordinating the processing of initial applications (approximately 400/year) for practitioners joining the UW medical staff and the reappointment process for all applications (approximately 1,250/year) for those practitioners already on the UW medical staff. It is the Program Coordinator’s responsibility to be an expert, to independently advise others of the many policies and procedures associated with OMSA and the credentialing process for each of the UW Medicine facilities, which include (University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Seattle Cancer Care Alliance (SCCA), UW Neighborhood Clinics (UWNC), and Hall Health (HH).

Specialized education, training, skills, or certification:

There are two certification options available to the medical staff professional. The requirements to obtain certification are working in medical staff credentialing and privileging for a minimum of three years and pass the certifying exam. After certification, on-going education is required to keep certification. The two certification options available are:

  • Certified Provider Credentialing Specialists (CPCS)
  • Certified Professional Medical Services Management (CPMSM)

Certification provides evidence that the medical staff professional is knowledgeable in medical staff credentialing and privileging as well as has in-depth knowledge of medical staff bylaws, hospital procedures and standards, management processes and accreditation standards and can be considered an in-house expert resource.

Credentialing and Privileging:

The Program Coordinator is responsible for the review of initial applications and reappointment applications for all credentialing and privileging requests. The thorough review of each application requires; confirmation of accuracy and a detailed review of materials for completeness prior to submitting to the Credentials Committee, Medical Executives Committee and Board of Trustees of UW Medicine facilities (UWMC, HMC, SCCA, UWNC, and HH) for final review and consideration. During the review of each application (and reappointment) continuous follow up is required. It is the Program Coordinator’s responsibility to resolve and troubleshoot difficulties associated with gathering the required verification responses. While maintaining the highest level of confidentiality; the Program Coordinator must ensure all applicants and reappointments are qualified for the privileges requested and all required documentation has been received; kept on file.

Communication:

The Program Coordinator is fully responsible for communicating with many different levels of management within UW Medicine. Whenever a practitioner falls outside UW Medical standards (i.e. foreign medical graduates, license or malpractice sanctions, patient complaints, etc.) The Program Coordinator has the responsibility to investigate, gather information from all sources, summarize findings and provide this information to Vice President of Medical Staff, Medical Director, Department Chairs and Credentialing Committee. Accurate assessment of issues and their impact on UW Medical policies and procedures is vital to this position. The Program Coordinator also provides information and advice to departments, medical staff and program participants regarding, bylaws requirements, UW policies and privilege requirements, recommend alternative courses of action (i.e. Board Waiver for Foreign Medical Gradates, Supervisory Plan to meet UW Medicine requirements, etc.) Engage in daily interaction with a wide variety of administrative and clinical personnel in addition to those mention above would also include Office of Risk Management, Medical Staff Offices and Compliance Offices.

 Risk Management:

Gather information on pending and settled lawsuits through primary source verification with national insurance carriers and National Practitioner Database (NPDB) as required by federal law, state licensure sanctions including open and closed complaints for past 10 years as required by UW Medicine, Patient Complaints and resolution as provided by UW Office of Risk Management and verifications of Medicare and Medicaid sanctions, verification of compliance with Office of the Attorney General and other quality control agencies.

Confidentiality:

Comply with all policies and procedures to guarantee confidentiality of any information collected and entered into the database related to individuals and entities involved with the credentialing or reporting process. Communications often deal with confidential and/or sensitive issues requiring professionalism, sanctions and peer review.

Regulatory Compliance:

Comply and enforce accreditation and regulatory standards. Ensure OMSA’s credentialing process meets all State and federal laws and satisfies the Medical Centers’ by-laws, meets The Joint Commission (TJC), National Committee for Quality Assurance (NCQA), and other credentialing guidelines.

Budget:

Provide assistance with monitoring and reconciling the departmental ProCard expense reports.

Departmental Operations and Facilitate Medical Staff Functions:

  • Maintain database records of appointment, reappointment, and termination dates; granted privileges; dates for sending and receiving verifications and legally required documents.
  • Maintain electronic and paper files for each medical staff member including copies of applications, current state licensure, certifications, hospital privileges, and letters of recommendation.
  • Assist with the work flow, training, and reviewing files prior to submission for Departmental and Credentials Committees review and approval for other employees.

Decision-Making Authority:

This position requires considerable independent judgment in interpreting and applying The Joint Commission medical staff standards (TJC), National Committee for Quality Assurance (NCQA), State Laws and regulations as they pertain to the credentialing and privileging of applicants for medical staff appointment. This position independently advises the Assistant Director of OMSA, hospital medical directors, academic department chairs and others’ staff of applicant’s education, training, and qualifications for medical staff appointment.

This position also has to have the ability to communicate with a variety of institutions and their staff, attention to detail, organization skills and respect for confidentiality of information.

The Program Coordinator will have extensive involvement with staff, the public and/or agencies in carrying out program activities, and coordinate activities to determine consistency with department and program goals.

As a UW employee, you will enjoy generous benefits and work/life programs.

 Requirements:

  • High school graduation or equivalent AND two years of experience in credentialing and privileging of medical staff OR equivalent education/experience.

 Desired:

  • Certification in a Certified Provider Credentialing Specialist or Certified Professional Medical Services Management is required within 2 years of hire.

 Condition of Employment:

  • A satisfactory outcome from a criminal background verification may be required prior to hire.

 Application Process:

Part of the application process for this position includes the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. If you haven’t already taken this assessment, it will appear on your screen for you to complete as soon as you select “Apply to this Position” on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed and you will not be considered for this position until the assessment is complete.

Apply Here

(posted 9/11/17)

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LEGACY HEALTH – EMMANUEL HOSPITAL, PORTLAND, OR

Coordinator, Medical Staff Services

At Legacy Health, our continued organizational growth is creating new career opportunities in Medical Staff Services.  This is a professional Part-time (32 hours per week) career opportunity, with full benefits at our Emanuel Hospital location in Portland, Oregon.  Please search Coordinator, Medical Staff Services [job 17-1579].

This highly desired role is accountable for direct coordination and supervision of Medical Staff Services operations.  This is a collaborative role, working with the general direction of the Department Manager as needed when you move through your day.  You’ll exercise discretionary oversight solving relevant issues and provide leadership and team building when supervising staff.  You’ll organize specified activities for the team and provide liaison services amongst the Medical Staff, departmental personnel and hospital staff and administration.

As a solid resource for the Medical Staff the duties and obligations are carried out in accordance with national, State and local regulatory agencies and in accordance with the Medical Staff governance documents.

Successful candidates will have a minimum of (3) three years of relevant experience working in Medical Staff Services a multi-system hospital setting.  Supervisory experience with leading teams and projects with oversight from leadership is strongly preferred.

Those applicants with a Certification as a Certified Professional Medical Services Management or as a Certified Provider Credentialing Specialist by the National Association of Medical Staff Services (NAMSS) is preferred and highly desired.

Please apply directly to:

https://LegacyHealth.iGreentree.com/CSS_External/CSSPage_Referred.ASP?Req=17-1579

AA/EOE/VETS/Disabled

(posted 9/11/17)

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