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Looking for a job in the state of Washington? See what opportunities are available below. Have a job that needs to be filled? Contact Amy Tangonan. Postings cost $35 per announcement ($50 for non-WAMSS members) and are active on the site for 30 days. Postings will be automatically removed after 30 days unless renewed for another month. Please let us know if you fill your position earlier so we can remove it from the page.

Medical Staff Services Coordinator

MULTICARE HEALTH SYSTEM, TACOMA, WA

The reasons to work at MultiCare are as unique as the people who do. Join us for the professional challenges you seek. In the settings you prefer. With schedules that fit your life. Learn more at www.multicarejobs.org.

Position Summary:
The Medical Staff Services Coordinator is responsible for coordination and preparation of medical staff functions, prepares for committee meetings, takes minutes, and processes and distributes appropriate correspondence. The Coordinator is also responsible for coordinating, monitoring and maintaining the credentialing and re-credentialing process by facilitating all aspects of credentialing including appointment, reappointment, monitoring and privileging for medical staff and allied health practitioners. This position assists in compliance with the accrediting and regulatory agencies (i.e. JCAHO, NCQA, CMS, and WA State) in regard to credentialing while developing and maintaining a working knowledge of the statutes and laws. S/he ensures that all expirables are reviewed, obtained and managed on a monthly basis according to the rules and policies, maintains the confidentiality of all business/work and medical staff information, and assists in managing the flow of information between the MSO team, Medical Staff Leadership (including the Service and Committee chairpersons) and the MHS Vice President of Medical Affairs. The Services Coordinator is responsible for the accuracy and integrity of the credentialing and clinical privileging database system.

This position works under the supervision of the Medical Staff Services Manager to support medical staff activities and special projects for all physicians and health care affiliates within MultiCare Health System hospitals and MultiCare Medical Group and Managed Care, under the authority of the Presidents of the Medical Staffs and the MHS Vice President of Medical Affairs. Work situations are varied and involve highly confidential information and require a professional demeanor, organizational skills, independence and attention to detail.

Minimum Requirements:

  • Three years of experience in advanced level administrative support services.
  • One year experience in medical staff support services or related medical staff setting
    Credentialing experience preferred.

Education/Licenses/Certifications:

  • Certified as Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS) by the National Association of Medical Staff Services or successfully obtains within three years of hire.
  • College course work preferred.

Apply:  Please visit our website to apply for position #56771 online at: jobs.multicare.org/coordinator

MultiCare:

Based in Tacoma, WA (near Seattle), MultiCare Health System is a leading-edge, integrated, not-for-profit healthcare organization made up of five hospitals including Allenmore Hospital, Auburn Medical Center, Good Samaritan Hospital, Mary Bridge Children’s Hospital and Tacoma General Hospital. As one of America’s “10 Best Integrated Healthcare Systems,” MultiCare includes numerous primary care and urgent care clinics, multi-specialty centers, Hospice, Home Health and Behavioral Health services. Founded in 1882, MultiCare has grown to a 12,000+ person health system committed to serving community needs.

MultiCare is an equal opportunity employer. Hiring decisions are made without regard to race, color, religion, national origin, sexual orientation, gender identity, disability, veteran status or age. 

(posted 6/13/2018)

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Medical Staff Services Coordinator

LEGACY HEALTH, PORTLAND, OR       

Create your legacy.

At Legacy Health, our legacy is doing what’s best for our patients, our people, our community and our world. Our fundamental responsibility is to improve the health of everyone and everything we touch – to create a legacy that truly lives on. Ours is a legacy of health and community. Of respect and responsibility. Of quality and innovation. It’s the legacy we create every day and Legacy Health.

And, if you join our team, it’s yours.

Medical Staff Services Coordinator – Meridian Park Medical Center – Tualatin, Oregon

Legacy Health currently has a career opportunity for a Medical Staff Services Coordinator.  The Medical Staff Services Coordinator is accountable for direct coordination and supervision of daily operational activities of Medical Staff Services, under the general direction of the Department Manager in alignment with the mission, values, and objectives of the department and organization.

In this role you will organize specified activities for departmental personnel and provide liaison services amongst the Medical Staff, departmental personnel and hospital staff/administration. You’ll provide resources and information for the Medical Staff such that its duties and obligations are carried out in accordance with national, State and local regulatory agencies and in accordance with the Medical Staff governance documents.

The ideal candidates will possess:

  • Bachelor’s degree or equivalent training and experience
  • Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS) required. CPMSM strongly preferred. Certification must be obtained within one calendar year of employment and be maintained by achievement of CEU requirements
  • Minimum three years’ experience in Medical Staff Services in a hospital setting
  • Working knowledge of standards for all certification, accreditation, and regulatory agencies with jurisdiction over hospital and clinic-based medical staff services
  • Comprehensive knowledge of medical-legal issues, laws, regulatory agency requirements and standards

About Legacy Health:

Legacy Health is a regional six-hospital health system, including our state-of-the-art Randall’s Children’s hospital.  We offer a full range of primary and tertiary care services for both adults and children at sites throughout the Portland metropolitan and southwest Washington areas.

If you would like to cultivate your career with a progressive, quality-focused organization with a strong national reputation, apply online www.legacyhealth.org/jobs, job #18-1080 If you have questions, contact Cristi Jaksic, Senior Recruitment Consultant cjaksic@lhs.org  AA/EOE/VETS/Disabled

(posted 6/6/2018)

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Credentialing Coordinator

SWEDISH MEDICAL CENTER, SEATTLE, WA

Job Code:                    2065

Department:              Medical Staff Services

Reports to:                  Manager Medical Staff Services

Supervises:                 None

Job Description:         Current

Status:                         Nonexempt

JOB SUMMARY:

The Credentials Coordinator position is responsible for facilitating all requests for initial appointment and/or clinical privileges, re-appointments, and annual reviews for approximately 3,500 physicians and allied health practitioners in accordance with Medical Staff Bylaws and Policies, JCAHO and NCQA Accreditation Standards, Federal and State requirements and defined time lines. Interfaces with medical staff leadership and administration in the evaluation and approval process for these practitioners.

QUALIFICATIONS:

The minimum qualifications listed below are representative of the knowledge, skill and abilities needed to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Education:

  • High school diploma required

Licensures/Certifications:

  • CPCS (Certified Provider Credentialing Specialist) or CPMSM (Certified Professional Medical Services Management) or actively seek and obtain CPCS within two years of hire into position preferred.

Experience and Skills:

  • Two to five years’ credentialing experience in acute care, CVO (centralized verification organization), and/or managed care environment.
  • Team lead should be at higher end of experience level and certified.
  • One to two years’ experience in medical staff database management (Access or credentialing software). Demonstrated capabilities in basic computer skills – Word, Excel.
  • Working knowledge of JCAHO and NCQA credentialing standards.
  • Excellent verbal, communication, and customer relations skills (daily interaction with physician leaders, prospective applicants, external agencies, other hospital staff).
  • Participates in assigned areas of focus to support the overall department responsibilities and regulatory compliance requirements.
  • Specific focused faculty duties may include:
    • Delegated credentialing
    • Maintaining FPPE (focused professional practice evaluation) and OPPE (ongoing professional practice evaluation)
  • Functions as an effective clinic team member and professional role model.
  • Maintains professional appearance and demeanor.

To apply, contact:  Mary Caverly, Manager of Operations, Medical Staff Services, Swedish Medical Center, Phone:  206.386.6219, Email:  Mary.Caverly@swedish.org

(posted 6/4/2018)

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Medical Staff Coordinator

SWEDISH MEDICAL CENTER, SEATTLE, WA

Job Code:                    2129

Department:              Medical Staff Services

Reports to Job Title:   Director of Medical Staff Services

Supervises:                 N/A

Job Description:         Current

Status:                         Exempt

JOB SUMMARY:

Responsible for coordinating all aspects of the medical staff organization’s meeting structure, including the campus councils, general staff meetings, all medical staff clinical departments and assigned committees. Assists Chiefs and Chairs in the facilitation of their respective meetings, provides accurate records of the proceedings, and coordinates all follow up actions for desired outcomes.

QUALIFICATIONS:

The minimum qualifications listed below are representative of the knowledge, skill and abilities needed to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Education:

  • High school graduate
  • Associate Degree or some college credit preferred in a related field of study or equivalent combination of training and experience

Licensures/Certifications:

  • Current Certification by NAMSS (National Association Medical Staff Services) as CPMSM (Certified Professional Medical Services Management) preferred or actively seeking certification. Acquiring certification within two years required.

Experience and Skills:

  • Two to five years’ experience as medical staff services professional in an acute care hospital medical staff office responsible for coordinating meetings.
  • Supervision experience preferred but not required.
  • Working knowledge of medical staff organizations, related JCAHO Standards, and medical staff bylaws/organizations and functions manual.
  • Possess excellent organization, verbal communication, correspondence, and minute taking skills. Demonstrated ability to effectively communicate with medical staff leadership and administrative personnel.
  • Working computer knowledge including proficiency using Word and PowerPoint programs and medical staff database.
  • Maintains professional appearance, calm disposition and emotional stability.

To apply, contact:  Mary Caverly, Manager of Operations, Medical Staff Services, Swedish Medical Center, Phone:  206.386.6219, Email:  Mary.Caverly@swedish.org

(posted 6/4/2018)

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Program Coordinator/Credentialing Specialist

UNIVERSITY OF WA MEDICAL CENTER, SEATTLE, WA

The Dean of Medicine has an outstanding opportunity for a full-time Program Coordinator.

Under the general supervision of the Manager for the Office of Medical Staff Appointments (OMSA), the Program Coordinator is responsible for organizing and coordinating the operational efforts associated with the credentialing office. This position will coordinate numerous administrative assignments related to the overall function of the medical staff credentialing unit. In compliance with established policies and procedures, bylaws, regulations, and laws, responsibilities for the program coordinator are planned and executed with significant independence. Specifically, six Program Coordinators are responsible for all efforts associated with coordinating the processing of initial applications (approximately 400/year) for practitioners joining the UW medical staff and the reappointment process for all applications (approximately 1,250/year) for those practitioners already on the UW medical staff. It is the Program Coordinator’s responsibility to be an expert, to independently advise others of the many policies and procedures associated with OMSA and the credentialing process for each of the UW Medicine facilities, which include (University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Seattle Cancer Care Alliance (SCCA), UW Neighborhood Clinics (UWNC), and Hall Health (HH).

Specialized education, training, skills, or certification:
There are two certification options available to the medical staff professional. The requirements to obtain certification are working in medical staff credentialing and privileging for a minimum of three years and pass the certifying exam. After certification, on-going education is required to keep certification. The two certification options available are:

  • Certified Provider Credentialing Specialists (CPCS)
  • Certified Professional Medical Services Management (CPMSM)Certification provides evidence that the medical staff professional is knowledgeable in medical staff credentialing and privileging as well as has in-depth knowledge of medical staff bylaws, hospital procedures and standards, management processes and accreditation standards and can be considered an in-house expert resource.Credentialing and Privileging
    The Program Coordinator is responsible for the review of initial applications and reappointment applications for all credentialing and privileging requests. The thorough review of each application requires confirmation of accuracy and a detailed review of materials for completeness prior to submitting to the Credentials Committee, Medical Executives Committee and Board of Trustees of UW Medicine facilities (UWMC, HMC, SCCA, UWNC, and HH) for final review and consideration. During the review of each application (and reappointment) continuous follow up is required. It is the Program Coordinator’s responsibility to resolve and troubleshoot difficulties associated with gathering the required verification responses. While maintaining the highest level of confidentiality, the Program Coordinator must ensure all applicants and reappointments are qualified for the privileges requested and all required documentation has been received and kept on file.Communication:
    The Program Coordinator is fully responsible for communicating with many different levels of management within UW Medicine. Whenever a practitioner falls outside UW Medical standards (i.e. foreign medical graduates, license or malpractice sanctions, patient complaints, etc.) the Program Coordinator has the responsibility to investigate, gather information from all sources, summarize findings and provide this information to Vice President of Medical Staff, Medical Director, Department Chairs and Credentialing Committee. Accurate assessment of issues and their impact on UW Medical policies and procedures is vital to this position. The Program Coordinator also provides information and advice to departments, medical staff and program participants regarding bylaws requirements, UW policies and privilege requirements, and recommends alternative courses of action (i.e. Board Waiver for Foreign Medical Graduates, Supervisory Plan to meet UW Medicine requirements, etc.) Engage in daily interaction with a wide variety of administrative and clinical personnel which, in addition to those mentioned above, would also include Office of Risk Management, Medical Staff Offices and Compliance Offices.Risk Management :
    Gather information on pending and settled lawsuits through primary source verification with national insurance carriers and National Practitioner Database (NPDB) as required by federal law, state licensure sanctions including open and closed complaints for past 10 years as required by UW Medicine, Patient Complaints and resolution as provided by UW Office of Risk Management and verifications of Medicare and Medicaid sanctions, verification of compliance with Office of the Attorney General and other quality control agencies.Confidentiality:
    Comply with all policies and procedures to guarantee confidentiality of any information collected and entered into the database related to individuals and entities involved with the credentialing or reporting process. Communications often deal with confidential and/or sensitive issues requiring professionalism, sanctions and peer review.Regulatory Compliance:
    Comply and enforce accreditation and regulatory standards. Ensure OMSA’s credentialing process meets all State and federal laws and satisfies the Medical Centers’ by-laws, meets The Joint Commission (TJC), National Committee for Quality Assurance (NCQA), and other credentialing guidelines.Budget:
    Provide assistance with monitoring and reconciling the departmental Procard expense reports.Departmental Operations and Medical Staff Functions:
  • Maintain database records of appointment, reappointment, and termination dates; granted privileges; dates for sending and receiving verifications and legally required documents.
  • Maintain electronic and paper files for each medical staff member including copies of applications, current state licensure, certifications, hospital privileges, and letters of recommendation.
  • Assist with the work flow, training, and reviewing of files prior to submission for Departmental and Credentials Committees review and approval for other employees.Decision-Making Authority:
    This position requires considerable independent judgment in interpreting and applying The Joint Commission medical staff standards (TJC), National Committee for Quality Assurance (NCQA), State Laws and regulations as they pertain to the credentialing and privileging of applicants for medical staff appointment. This position independently advises the Assistant Director of OMSA, hospital medical directors, academic department chairs and others’ staff of applicant’s education, training, and qualifications for medical staff appointment.This position also has to have the ability to communicate with a variety of institutions and their staff, attention to detail, organization skills and respect for confidentiality of information.The Program Coordinator will have extensive involvement with staff, the public and/or agencies in carrying out program activities, and coordinate activities to determine consistency with department and program goals.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

    REQUIREMENTS
    High school graduation or equivalent AND two years of experience in credentialing and privileging of medical staff OR equivalent education/experience.DESIRED
    Certification in a Certified Provider Credentialing Specialist or Certified Professional Medical Services Management is required within 2 years of hire.

To apply, go to:   https://uwhires.admin.washington.edu/ENG/candidates/default.cfm?szCategory=jobprofile&jobhistory=1&szOrderID=156447

Job #156447

(posted 6/4/2018)

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